OUTLOOK®
SETUP GUIDE
READ THIS FIRST: Be sure you have Installed
SafetySend Outlook setup program (Version 2.5) from
disk.
(Click here to download Outlook
2007-2010 setup)
(Click here to download Outlook
2003 setup)
CONGRATULATIONS: You are only a few minutes away
from making your Outlook a HIPAA compliant message
center.
STEP 1: Open Outlook. If this is the
first time you have used Outlook. You will see
this screen.
SafetySend requires the following settings to be
modified from the default settings for use.
Login: username@yourdomain.com (*you
must enter your complete email address)
Password: ******
Choose
POP3 as your mail type.
Set up
your incoming and outgoing mail servers.
Incoming mail server (POP3): mail.safetysend.com
Outgoing mail server (SMTP):
mail.safetysend.com
These are the critical steps required to secure your
account for compliance purposes.
The rest of the setup is located under the MORE SETTINGS
tab, which is located when adding or editing your email
account.
You must name your mail account as "SecureAccount" as shown in above image.
Under OUTGOING SERVER the following box(es) must be
checked:
My
outgoing server (SMTP) requires authentication.
Use the
same settings as my incoming mail server.
Under
ADVANCED the following settings must be checked:
Incoming
Server (POP3) uses PORT 995
YOU
MUST CHECK - My server requires SSL
Outgoing
Server (SMTP) uses PORT 465
YOU
MUST CHECK - My server requires SSL
It is also recommended that you check the following
boxes on that page as well.
Leave a copy of the message on server (allows access via
the web mail option)
Remove from server after 10 days
Remove from server when deleted from "Deleted Items"
After you have finished this portion you need to adjust
how your mail is handled by Microsoft Outlook (This is
only required for Version 2.5)
Open
Microsoft Outlook and click TOOLS > click
OPTIONS > click MAIL FORMAT
Uncheck "Use Microsoft Office Word to edit email
messages > Click APPLY > Click
OK
COMPLETE
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